Keeping You Informed: COVID-19 & CCPRN Service Delivery—Policies, Procedures, and Protocols

Written by Julie Bisnath, BSW RSW

It’s September 1st and CCPRN is excited to announce that we are actively planning the fall calendar of events.  While many workshops and programs will be offered virtually, we do hope to offer some in-person events.

Although service delivery methods have shifted as a result of COVID-19, CCPRN will continue to deliver programs and events to empower, support, and connect individuals who offer child care in a home setting.

To that end, we have developed comprehensive policies, procedures, and protocols based on the Ministry of Education document: Operational Guidance During COVID-19 Outbreak EarlyON Re-Opening August 2020 and in consultation with Ottawa Public Health recommendations.  The policies and procedures (and this post) will be modified as applicable should Provincial restrictions be lifted and/or amended to reflect new advice from either the Ministry of Education or Ottawa Public Health.

In addition to being posted on the CCPRN website, an electronic copy of this blog post will be emailed to all in-person event participants.  We want to make sure that our enhanced health and safety measures are available and accessible to those of you attending our events and/or programs.

Current Provincial Limits for Indoor Gatherings: 50      Outdoor Gatherings: 100

Effective September 1st, 2020:

  • CCPRN program participants will continue to register, in advance, for all CCPRN events and programs.
  • Registration for all in-person events and/or programs will include an acknowledgement of risk relating to COVID-19 and a release of liability.
  • All individuals including children, caregivers, parents, staff, volunteers, and visitors must be screened before participating in a CCPRN in-person event or program.
  • Screening questions include:
    • Do you have any of the symptoms outlined below: Fever, new or worsening cough, shortness of breath? Other symptoms including – sore throat, difficulty swallowing, new olfactory or taste disorder(s), nausea, vomiting, diarrhea, abdominal pain, runny nose, or nasal congestion (in absence of underlying reason such as seasonal allergies, post nasal drip, etc.) or other signs/atypical symptoms:–pneumonia, unexplained fatigue, delirium (confusion, changes to memory, and odd behaviours), unexplained or increased number of falls, acute functional decline, worsening of chronic conditions, chills, headaches, croup, or conjunctivitis (pink eye)?
    • Are you awaiting COVID-19 test results, have received a positive COVID-19 result, or have received an inconclusive laboratory diagnosis of COVID-19?
    • Have you travelled outside of Canada in the last 14 days?
    • Do you live with, or have provided care for (without appropriate PPE), or spent time with someone who has tested positive for COVID-19, is suspected to have COVID-19, has an inconclusive laboratory diagnosis of COVID-19, or who has symptoms that started within 14 days of travel outside of Canada?
    • Have you lived in/worked in/visited an institution, group home, or other facility known to be experiencing an outbreak of COVID-19 (e.g., child care centre, long term care, prison)?
  • Participants not able to complete an electronic questionnaire will be required to complete a hard copy prior to participating in the event or program.
  • Parents and/or caregivers are responsible for completing the screening questionnaire for the children in their care.
  • Participants exhibiting signs or symptoms of illness (or who answered “yes” to any question on the screening questionnaire) will not be permitted to attend/remain on-site. Symptomatic children and/or adults will be referred for testing.
  • Hand sanitizer will be placed at the in-person screening station for mandatory use prior to entry/participation and will be made available for adults to use throughout the event or program. Participants are also welcome to use their own, scent-free, alcohol-based hand sanitizer immediately prior to entry/participation.
  • All adults are encouraged to perform and promote frequent, proper hand hygiene.
  • Adults will be responsible for the hand washing and/or hand sanitizing of the children in their care.
  • Hand washing using soap and water is recommended over alcohol-based hand rub for children.
  • CCPRN will maintain event records of any person (staff, volunteers, caregiver, parents, child, visitor) entering the in-person event or program space (within reason for outdoor events) and the approximate length of their stay. Records (e.g. name, contact information, time of arrival/departure, screening completion/result, etc.) will be kept up-to-date and available to facilitate contact tracing in the event of a confirmed COVID-19 case or outbreak.  Upon request, Records of Attendance will be provided to Ottawa Public Heath.
  • Outdoor programming is strongly encouraged as a program delivery model as it can easily allow for safe, physically distanced activities for children, caregivers, and families.
  • CCPRN programs and events will be planned considering the following guidelines:
    • planning activities that do not involve shared objects or toys
    • limiting the use of CCPRN toys and equipment
    • planning activities that can be spaced out by caregiver groups (i.e. Storywalks)
    • removing and not using any toys made of porous materials
    • offering only single use art and/or sensory materials to be disposed of at the end of the event or program
    • avoiding indoor singing activities
    • encouraging physical distancing among all participants
    • planning and arranging adult workshops and training to allow for physical distancing
  • All CCPRN staff and/or volunteers are required to wear medical masks and eye protection (i.e. face shield) while facilitating an indoor event or program.
  • All other adults (i.e. caregivers, parents/guardians, and visitors) are required to wear a face covering or non-medical mask while attending an indoor event or program.
  • Masks are not recommended and not required for young children under the age of two. The wearing of non-medical or cloth masks is encouraged, but not required, for children over 2 years of age while attending an indoor event or program. School-aged children in grade 4 and higher are required to wear non-medical or cloth masks indoors.
  • Exceptions to wearing masks indoors include circumstances where a physical distance of at least 2 metres can be maintained between individuals, situations where a child cannot tolerate wearing a mask, and/or reasonable expectations for medical conditions.
  • CCPRN staff/volunteers will ensure proper cleaning and disinfection of all CCPRN toys, equipment, and materials.
  • In the event of a positive COVID-19 test result, any person directly, and recently involved (staff, volunteer, parent, caregiver, child, visitor) in a CCPRN in-person event or program will be expected to disclose, to Ottawa Public Health, this recent participation (within the past 14 days).
  • Disclosure of a positive COVID-19 test result (of a CCPRN volunteer, visitor, and/or participant) to the CCPRN Program Coordinator, is voluntary. In the event of a voluntary disclosure, the CCPRN Program Coordinator will consult Ottawa Public Health for advice and direction.
  • Voluntary disclosure of a positive COVID-19 test result will be kept confidential by the CCPRN Program Coordinator.



Original Post Date: September 4, 2020